Discord privacy notice

This notice covers the Rotility Discord bot and the Rotility Discord server. It adds to the privacy policy, which also explains your rights. Discord’s own privacy policy covers what Discord does with your data.

What the bot receives

Like any Discord bot, it gets what Discord sends bots on our server: your Discord user ID, username, display name and avatar, your roles, when you joined and when your account was made, and, because it moderates, the messages posted in channels it can see. It keeps only what’s listed below; the rest is gone once the bot has handled it. It never stores the contents of your DMs.

Linking your Roblox account

/link stores your Discord user ID with the Roblox user ID and name you link, and when. Checking the phrase reads that Roblox account’s public About section, which we don’t keep. The link lets commands default to your account and /whois answer for you, and can give you roles on our server (a verified role, the Protility role and a value tier from your public inventory); we remember which roles the bot gave so it can take them back. /unlink, or deleting your Rotility account, removes the link and those roles.

Watching players

/watch stores your Discord user ID with the players you pick and which of their changes we’ve already sent you, and the bot sends those changes to you by direct message until you /unwatch them.

Value polls

Voting on Discord stores your ballot with your Discord user ID, as explained under “Community polls” in the privacy policy. To keep alts out, the bot checks how old your Discord account is and how long you’ve been on our server, without storing either.

Proof and value channels

In channels set up for trade proofs or value explanations, on our server or another server that added the bot, the bot stores each message: your Discord user ID and username, the text, links to attachments and when it was posted. When staff add such a channel, the bot can also read the messages already in it. The Rotility AI, run by our AI provider Groq, reads the text to pick out the items and values it mentions, and those are kept with your username as evidence for item values. Groq processes it only for us and by default doesn’t keep it (at most 30 days, if needed to look into errors or abuse).

We keep these posts as long as values rely on them. Ask [email protected], or open a ticket, and we’ll delete yours.

Moderation and logs

On our server the bot reads new messages to remove scams, invites to other servers and spam, and keeps nothing it doesn’t act on. When it removes a message or times someone out, it keeps your Discord user ID and name, the channel, the message text and what it did for 90 days, and posts the same in a private staff channel. Joins and leaves are logged in that channel with the account’s age. These are automatic decisions: open a ticket and a person will review one. Logs posted in staff channels stay on Discord until staff remove them.

Messages from the bot

When you join, the bot welcomes you in the welcome channel and may send you one welcome DM. Other DMs come only from things you do: /watch alerts, your text sent back if a proof post is missing something, and your ticket’s transcript when it closes.

Tickets

If you open a support ticket, we keep your Discord user ID and name, what you wrote in the ticket’s form, and a transcript of the ticket’s private channel (messages, names and links to attachments). Staff can see it, the transcript is posted in a private staff channel and sent to you when the ticket closes, and we delete our copy 180 days after the ticket’s channel is removed. The copy in the staff channel stays on Discord until staff remove it.

Feeds

The bot posts public Roblox activity, such as trades, value changes, new limiteds and news, in feed channels. Players who opt out of tracking are left out of the trade feed.

Why we use it

• Linking, /watch, polls and tickets: to give you what you ask for.
• Moderation, logs and alt checks: our legitimate interest in a server free of scams, spam and raids, and in fair polls.
• Proof and value channels: our legitimate interest in accurate item values, from posts you chose to share.

What we never do

We don’t sell, rent or license Discord data, give it to data brokers or advertisers, use it to profile you, contact you outside Discord with it, or use message content to train AI models.

Who handles it

• Discord: runs the platform the bot works on.
• Heroku (Salesforce): runs the bot and stores its data in the United States.
• Groq: reads the text of proof and value posts for the Rotility AI.

Your choices

• /unlink and /unwatch delete those records straight away.
• To have your proof posts, ticket transcripts or other Discord data deleted, or to get a copy, email [email protected] or open a ticket. We may keep moderation records for their 90 days where that’s needed to keep the server safe.
• Leaving our server stops the bot from receiving anything new about you there.